Morganton City Council meetings are broadcast live on CoMPAS Ch. 2 and streamed live online via the city's USTREAM i ustream. The Council meets at Morganton City Hall located at 305 E. Union St. Suite A100, Morganton, NC .

 

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Video

Watch more City of Morganton videos @ www.youtube.com/user/cityofmorgantonnc .

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Photos 

Marvin Collins Award Presentation

Councilman John Cantrell presents a Marvin Collins Award to three members of the City of Morganton Planning and Zoning Commission. The City recently received the award for the implementation of the City’s new zoning ordinance that became effective Jan. 1, 2015. Pictured from left are Waits Gordon, Hank Dickens, Cantrell, and Bill Lennon.

About the North Carolina Marvin Collins Planning Awards

The North Carolina Chapter of the American Planning Association (APA-NC) is an association of 1,400 professional and citizen planners working to preserve and create great places throughout North Carolina. The APA-NC Marvin Collins Planning Awards program annually recognizes agencies and individuals that have completed outstanding plans, programs, and projects; have excelled as planning students; or have made notable contributions to the planning profession. The awards signify the highest standards of achievement for planning in North Carolina, and highlight work that is worthy of attention. The City of Morganton was named an award winner for the new Zoning Ordinance. The award was presented at the APA-NC annual conference held in Asheville September 13-16, 2016.

The Awards Program is named in honor of the late Marvin Collins, a former Planning Director for Orange County, North Carolina, who developed the idea for the program in 1975. He received a Professional Achievement Award from the APA-NC just prior to his death in 1998. For the 25th anniversary of the awards program, the APA-NC Executive Committee recognized Marvin’s service to the chapter by adding his name to the awards program.

 

Public Power Week Proclamation

During the Monday night City Council meeting, Oct. 3, 2016, Mayor Ronnie Thompson proclaimed Oct. 2 – 8, 2016, to be Public Power Week in Morganton. Councilman Forrest Fleming, right, presented the proclamation to Electric Services Director Brooks Kirby.

Public Power Week Resolution
October 2 – 8, 2016

WHEREAS, public power is a crucial component in Morganton, North Carolina, contributing to the overall health of the community by providing reliable electricity, excellent local service and prompt restoration; and

WHEREAS, Morganton is one of more than 70 public power communities across North Carolina and over 2,000 public power cities and towns across the United States; and

WHEREAS, Morganton electric utility employees are dedicated to serving the community with reliable electric service and customer care; and

WHEREAS, Morganton is focused on its customers and neighbors, and provides a voice to everyone who lives in its community; and

WHEREAS, North Carolina public power communities are united by sharing knowledge and lending a helping hand after storms and outages; and

WHEREAS, North Carolina’s public power utilities are valuable community assets that contribute to the well-being of the community and provide economic development opportunities; and

NOW, THEREFORE, BE IT RESOLVED, that the week of October 2-8, 2016, is a week to promote and celebrate the City of Morganton as a public power community; and

BE IT FURTHER RESOLVED, that the City of Morganton will join all other public power systems in the United States in this celebration of public power.

Adopted this the 3rd day of October, 2016.

 

Fire Prevention Month Proclamation

During the Monday night City Council meeting, Oct. 3, 2016, Mayor Ronnie Thompson proclaimed October 2016 to be Fire Prevention Month in Morganton. Councilman Sidney Simmons, right, presented the proclamation to Public Safety Fire Captain John Campbell.

Fire Prevention Month
Proclamation

WHEREAS, the City of Morganton is committed to ensuring the safety and security of all those living in and visiting our City; and

WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at the greatest risk from fire; and

WHEREAS, nearly 3,000 people die each year as a result of home fires; and

WHEREAS, unattended cooking appliances are the leading cause of home structure fires and associated injuries, and the third leading cause of home fire deaths; and

WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half; and

WHEREAS the National Fire Protection Association recommends at least one smoke alarm on every level of the home (including the basement), outside all sleeping areas, and in all bedrooms; and

WHEREAS, automatic fire sprinkler systems cut the risk of dying in a home fire by about 80%; and

WHEREAS, the City of Morganton Public Safety Department is dedicated to reducing the occurrence of home fires and home fire injuries through prevention and proper education; and

WHEREAS, the City of Morganton’s residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes; and

WHEREAS, residents who have planned and practiced a home fire escape plan are more prepared and will, therefore, be more likely to survive a fire; and

WHEREAS, the 2016 Fire Prevention Week theme, “Don’t Wait-Check the Date! Replace Smoke Alarms Every 10 Years” effectively serves to remind us that all of the simple actions we can take to keep our homes and families safe from fire during Fire Prevention Week and year-round

NOW, THEREFORE, I, Ronnie Thompson, Mayor of the City of Morganton, do hereby proclaim October as

“Fire Prevention Month”

throughout the City, and I urge all people of Morganton to protect their homes and families by heeding the important messages of Fire Prevention Month 2016.

In witness where of, I have hereunto set my hand and caused the official seal of the City of Morganton to be affixed this the 3rd day of October 2016.

 

Cyber Security Awareness Month Proclamation

During the Monday night City Council meeting, Oct. 3, 2016, Mayor Ronnie Thompson proclaimed October 2016 to be Cyber Security Awareness Month in Morganton. Thompson, right, presented the proclamation to IRMS Director Greg Branch.

Cyber Security Awareness Month

WHEREAS, we recognize the vital role that technology has in our daily lives and in the future of our Nation, whereby today many citizens, schools, libraries, businesses and other organizations use the Internet for a variety of tasks, including keeping in contact with family and friends, managing personal finances, performing research, enhancing education and conducting business; and

WHEREAS, critical infrastructure sectors are increasingly reliant on information systems to support financial services, energy, telecommunications, transportation, utilities, health care and emergency response systems; and

WHEREAS, the use of the Internet at the primary and secondary school levels in the City of Morganton enhances the education of youth by providing them access to online educational and research materials; and at institutions of higher education, the use of information technology is integral to teaching and learning, research and outreach and service; and

WHEREAS, Internet users and our information infrastructure face an increasing threat of malicious cyber-attack, significant financial and personal privacy losses due to identity theft and fraud; and

WHEREAS, the U.S. Department of Homeland Security has established the Office of Cybersecurity and Communications and devoted resources within it solely to support the strengthening and securing of the country’s cyber infrastructure at the state, local, tribal, and territorial levels; and

WHEREAS, the Stop.Think.Connect. Campaign is a national effort coordinated by a coalition of private companies, nonprofits and government organizations to raise awareness about cybersecurity among all digital citizens, helping them to stay safer and more secure online; and

WHEREAS, the Multi-State Information Sharing and Analysis Center, a division of the nonprofit Center for Internet Security, provides a collaborative mechanism to help state, local, territorial and tribal governments enhance cyber security; and the City of Morganton provides a comprehensive approach to help enhance the security of this city; and

WHEREAS, maintaining the security of cyberspace is a shared responsibility in which each of us has a critical role, and awareness of computer security essentials will improve the security of the City of Morganton information infrastructure and economy; and

WHEREAS, the U.S. Department of Homeland Security, the Multi-State Information Sharing and Analysis Center, the National Association of State Chief Information Officers, and the National Cyber Security Alliance have declared October as National Cyber Security Awareness Month; and all citizens are encouraged to visit these sites, along with the City of Morganton website, and Stop.Think.Connect. to learn about cyber security; and put that knowledge into practice in their homes, schools, workplaces and businesses.

NOW, THEREFORE, I, Ronnie Thompson, Mayor of the City of Morganton, do hereby proclaim the month of October as Cyber Security Awareness Month.

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Agenda

REGULAR MEETING
CITY COUNCIL

October 3, 2016

Ronnie Thompson, Mayor 
John H. Cantrell )
Forrest A. Fleming ) Councilmen
Sidney Simmons )
Vacant )

Sally W. Sandy, City Manager
Louis E. Vinay, Jr., City Attorney

Becky Brinkley, Interpreter

I. Call to Order in the Council Chamber at City Hall at 6:00 p.m.

II. Public Comment – 6:00 – 6:15 p.m.

Anyone wishing to speak during this time must sign in with the Clerk before the meeting begins, and upon being called will have 3 minutes to address the Council.

III. Business of the Council begins at 6:15 p.m.

IV. Pledge of Allegiance to the Flag

V. Invocation to be Given by Pastor Timothy Fortune, Horizon Church

VI. Introduction of Council

VII. Public Advocacy Issues and Strategies

a. Upcoming events:
• CoMMA:Fame – The Musical, October 6, 7:30 p.m., Shanghai Nights, October 20, 7:30 p.m.
• Farmer’s Markets: Saturdays behind the Old Depot, Wednesdays on North Green Street

b. Water Tank Update: Brad Boris, Water Resources

c. Marvin Collins Award Presentation by Mayor Thompson
Received by: Planning and Zoning Commission Representatives

d. Proclamation: Public Power Week 2016
Accepted by: Brooks Kirby, Electric Services Director

e. Proclamation: Fire Prevention Month 2016
Accepted by: Captain John Campbell, MDPS

f. Proclamation: Cyber Security Awareness Month
Accepted by: Greg Branch, Director of Information Resource
Management Systems

VIII. North Carolina Municipal Power Agency Number 1 Update – Elections will be held in November for new Board of Directors members. Nominees include Barry Hayes, Mayor of Granite Falls and Jim Gallagher, Councilman in Gastonia. We plan to support both of these candidates.

IX. Consent Agenda – All items below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council member, staff member or citizen so requests. In the event a request is made, the item will be removed from the consent agenda and considered under Item X.

A. Approval of Minutes – For a Regular Meeting held on September 12, 2016.

RECOMMENDED ACTION: Approve minutes as submitted.

B. Consideration of Tax Releases

RECOMMENDED ACTION: Approve tax releases in the amount of $150.31.

C. Consideration of Appointment of Tax Collector and Approving a Resolution Adopting an Order Directing the Tax Collector to Collect Taxes

RECOMMENDED ACTIONS: Reappoint Jennie McNeilly as Deputy Tax Collector for a period of September 1, 2016 through August 31, 2017.

Approve a Resolution Adopting an Order Directing the Tax Collector to Collect Taxes.

D. Consideration of Award of Purchase and Financing of Trucks

RECOMMENDED ACTIONS: Award purchase of a Heil DuraPack 500-27 cubic yard packer body mounted on a Mack GU chassis rear loader from TranSource in the amount of $177,929.39; a Johnston VT651 Vacuum sweeper mounted on a Peterbilt 220 PX chassis with dual steering from Carolina Industrial Equipment in the amount of $258,925; an Altec Model AA55 bucket truck in the amount of $228,707; and an Altec Model AT40M service truck in the amount of $119,721 procured through the NJPA purchasing co-op.

Award financing contract to US Bancorp for $785,283 at an interest rate of 1.352% for a period of four years.

E. Consideration of Approval of Contract with P&A Group for Flexible Spending Account Administration

RECOMMENDED ACTION: Approve service agreement with P&A Group for $3.95 / per employee, per month, plus a one-time fee of $300 for installation and plan documents.

F. Consideration of Reclassification of a Service Technician Position in CoMPAS

RECOMMENDED ACTION: Approve the reclassification of the position of Service Technician-CATV to Network Engineer – paygrade 29.

X. Items Removed from Consent Agenda

XI. New Business

1. Consideration of Grant Award of Entitlement Funds to Non-Profits

2. Consideration for a Call for a Public Hearing to Permanently Close and Abandon Unopened Portions of Murphy Street, McEntire Avenue, and an Un-named Street Between Murphy Street and Carbondale Lane

3. Consideration of Community House Renovation Project – Phase II

4. Appointments to Boards and Commissions

a) Board of Adjustment
b) Human Relations Commission

XII. Other Items from City Manager and City Council Not on Agenda

XIII. Reports

XIV. Adjournment

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Minutes

REGULAR MEETING
CITY COUNCIL

October 3, 2016

Ronnie Thompson, Mayor 
John H. Cantrell )
Forrest A. Fleming ) Councilmen
Sidney Simmons )
Vacant )

Sonja Marston, Assistant City Manager
Louis E. Vinay, Jr., City Attorney

Becky Brinkley, Interpreter

I. The meeting was called to order in the Council Chamber at City Hall at 6:00 p.m. by Mayor Thompson.

II. Public Comment – The Mayor stated the guidelines for public comment and speakers were called in order of sign-up.

• Joe Eddy Roper resides at 625 College Street. Roper stated that his comments were not intended for the Mayor or City Attorney. Mr. Roper said that on August 22-26, 2016 the City’s tractor cut a bank at his home and cut the tops off of his juniper bushes and that the juniper bushes have died because of being cut by the City. He stated that he had contacted Scott Lookadoo about the bushes on August 29th and that he talked again to Mr. Lookadoo on September 30th and still he hasn’t heard anything from Mr. Lookadoo or the City about his bushes. On October 3rd Mr. Roper came to City Hall and spoke with Andrew Smith and Scott Lookadoo. He said that Mr. Smith wouldn’t come to Mr. Roper’s home to look at the dead juniper bushes. He also stated that Mr. Smith asked Mr. Roper to leave City Hall because of his language. Mr. Roper then proceeded to read the definition of “dam” to the City Council. He also stated that because the City cut his bushes that his yard was washing away. Mr. Roper ran out of time and stated that he would be back at the next Council meeting to finish his comments.

• Pam Pickert resides at 309 E. Concord Street. Ms. Pickert stated that the Community House was not ADA approved and there was no handicap parking near the entrance to the Community House; that handicapped people had to struggle to get into the Community House. She also stated that an elevator needs to be added so that handicapped people could use it to enter the building. Ms. Pickert also stated that there should be parking spaces in the back near the rear entrance for handicapped people.

No other speakers were signed up and the Mayor recessed the meeting at 6:08 p.m.

III. Business of the Council – The Mayor reconvened the meeting at 6:15 p.m.

IV. Pledge of Allegiance – Councilman Fleming led the recitation of the Pledge of Allegiance to the Flag.

V. Invocation – The invocation was given by Pastor Timothy Fortune, Horizon Church.

VI. Introduction of Council – The Mayor introduced the Council and staff.

VII. Public Advocacy Issues and Strategies

a. The Mayor announced the following events at CoMMA; Fame – The Musical on October 6, and Shanghai Nights, October 20. He also announced that Farmer’s Markets continue on Saturdays behind the Old Depot and Wednesdays on North Green Street.

b. Water Tank Update: Brad Boris, Water Resources Director gave an update on the water tank maintenance program, stating that the City’s primary goal was to provide the highest quality of water to our customers. Brad addressed the tanks in need of renovation or that are being currently renovated: 1) Lake James tank (has been drained, cleaned and painted). 2) Valdese Avenue tank – the largest tank – is currently drained and being cleaned and painted. 3) Salem and 4) Glen Alpine tanks are in line for maintenance. 5) Dale Circle tank is the next tank to be drained, cleaned and painted.

c. Marvin Collins Award Presentation by Mayor Thompson - The North Carolina Chapter of the American Planning Association (APA-NC) is an association of 1,400 professional and citizen planners working to preserve and create great places throughout North Carolina. The APA-NC Marvin Collins Planning Awards program annually recognizes agencies and individuals that have completed outstanding plans, programs, and projects. The awards signify the highest standards of achievement for planning in North Carolina, and highlight work that is worthy of attention. The City of Morganton was named an award winner for the new Zoning Ordinance. The award was presented at the APA-NC annual conference held in Asheville September 13-16, 2016.
Members of the City Planning and Zoning Commission received the award from Councilman Cantrell. Mr. Cantrell stated that the board was hard working and doing a great job. Hank Dickens spoke about the efforts of Lee Anderson and others on the Planning & Zoning Commission who worked hard to earn this award.

The Mayor also said that Lee Anderson and the P & Z Board had done a great job and worked hard.

d. Proclamation: Public Power Week 2016 – The Mayor read the proclamation and Councilman Fleming presented it to Brooks Kirby, Electric Services Director. Mr. Fleming told Mr. Kirby how much he and the Council appreciate him and his crews keeping the electricity going and appreciated their quick response when the electricity was out. Kirby thanked the staff and other departments for all of their help and hard work in helping the electric department. He mentioned that this week was Public Power Week and everyone should stop by the lobby for free refreshments this week.

e. Proclamation: Fire Prevention Month 2016 – The Mayor read the proclamation and Councilman Simmons presented it to Captain John Campbell, MDPS. Mr. Simmons said that he appreciated the fire department and fire fighters for their great work and appreciated that they kept the fire insurance rates down. Captain Campbell thanked the Mayor and Council for their support and said the fire department would be especially busy this month getting word out about fire prevention.

f. Proclamation: Cyber Security Awareness Month – The Mayor read the proclamation and then presented it to Greg Branch, Director of Information Resource
Management Systems. Branch wanted to reiterate what the proclamation said that everyone needed to “stop and think” before you connect. He asked everyone to go to the City’s website and read all of the information posted that could help them be more aware and secure when they are on their connected devices.

VIII. North Carolina Municipal Power Agency Number 1 Update – The Assistant City Manager stated that elections would be held in November for new Board of Directors members. Nominees include Barry Hayes, Mayor of Granite Falls and Jim Gallagher, Councilman in Gastonia. The City plans to support both of these candidates.

IX. Consent Agenda – The Assistant City Manager presented the consent agenda and asked if any items should be removed. No request was made.

Upon motion by Councilman Cantrell, seconded by Councilman Fleming, and unanimously carried, the consent agenda was approved and each individual item adopted as stated, these being as follows:

A. Minutes – Approved minutes as submitted.

B. Tax Releases – Approved tax releases in the amount of $150.31.

C. Appointment of Tax Collector and Approving a Resolution Adopting an Order Directing the Tax Collector to Collect Taxes – Approved reappointing Jennie McNeilly as Deputy Tax Collector for a period of September 1, 2016 through August 31, 2017.

Approved Resolution #16-25 adopting an Order Directing the Tax Collector to Collect Taxes.

D. Award of Purchase and Financing of Trucks - Awarded purchase of a Heil DuraPack 500-27 cubic yard packer body mounted on a Mack GU chassis rear loader from TranSource in the amount of $177,929.39; a Johnston VT651 Vacuum sweeper mounted on a Peterbilt 220 PX chassis with dual steering from Carolina Industrial Equipment in the amount of $258,925; an Altec Model AA55 bucket truck in the amount of $228,707; and an Altec Model AT40M service truck in the amount of $119,721 procured through the NJPA purchasing co-op.

Award financing contract to US Bancorp for $785,283 at an interest rate of 1.352% for a period of four years (Resolution #16-26).

E. Approval of Contract with P&A Group for Flexible Spending Account Administration - Approved service agreement with P&A Group for $3.95 / per employee, per month, plus a one-time fee of $300 for installation and plan documents.

F. Reclassification of a Service Technician Position in CoMPAS – Approved the reclassification of the position of Service Technician-CATV to Network Engineer – paygrade 29.

X. Items Removed from Consent Agenda – There were no items removed from the Consent Agenda.

XI. New Business

1. Consideration of Grant Award of Entitlement Funds to Non-Profits

The Assistant City Manager asked Lisa Helton from the WPCOG to explain the Entitlement Funds Awards:

Ms. Helton stated that CDBG funds for the FY 2016 Action Plan amount to $22,600, which would be used to provide assistance to non-profits which meet the goals and requirements of the CDBG program.

Applications were received by September 12, 2016 and staff reviewed these applications based on specific requirements set forth by the CDBG program. Staff recommended the following non-profits be awarded entitlement funds:

1. Outreach Center – The Outreach Center requested CDBG funds to provide for the replacement of the awning on the front of the building so clients waiting for assistance will be out of the rain, also for safety reasons. Staff recommended the Outreach Center be awarded a CDBG in the amount of $10,515.

2. The Meeting Place One – The Meeting Place One has a homeless shelter for men on Burkemont Avenue and an emergency shelter for women and children on White Street. They have requested funding for the purchase of needed appliances for both shelters and a repair at the White Street shelter. Staff recommended that the Meeting Place One be awarded a CDBG in the amount of $7,085.

3. Burke United Christian Ministries – BUMC requested CDBG funds for their Housing Assistance Program. This program assists low income persons of Morganton to obtain residential housing either in apartments or rental housing by providing the deposit or first month’s rent. Staff recommended awarding $5,000 to this program.

*There were 6 eligible applications received this FY. Three were not funded; Foothills Service Project, House of Refuge, Olive Hill CEDC

Upon motion by Councilman Cantrell, seconded by Councilman Simmons, and carried unanimously, the Council awarded FY 2016 Entitlement Funds to non-profits as recommended.

2. Consideration for a Call for a Public Hearing to Permanently Close and Abandon Unopened Portions of Murphy Street, McEntire Avenue, and an Un-named Street Between Murphy Street and Carbondale Lane

The City Attorney stated O. Michael Jarrett and his relatives own a number of lots along or near Murphy Street, McEntire Avenue and Carbondale Lane, located generally off Carbon City Road (U.S. 70), adjoining properties of SGL Carbon, LLC, Ridwill Realty and others. The Jarretts have submitted a Petition to Close Abandoned Streets, with supporting survey maps and other documents. The Petition seeks closure of those portions of Murphy Street, McEntire Avenue and an un-named street which are not and apparently never have been open for traffic or maintained as public streets (although small portions have been used as private drives by the Jarretts or other landowners). All of these appear as streets 40 feet wide on a plat of subdivision recorded in 1960, but the City has never seen any need for opening these streets. The owners of all properties adjoining these unopened streets have submitted their written consent to the closures and abandonments.

The Jarrett petition originally covered only that part of the unopened Murphy Street as far as the southern boundary of the Jarrett property. However, if that portion is closed, it would leave as an “orphan” public street, unconnected to any other, the remainder of the platted (but never opened) Murphy Street extending from the Jarrett line across property of SGL Carbon and southward toward Silver Creek. City Staff therefore recommends that if the Jarrett petition is accepted, the City Council should also consider closing and abandoning all the remainder of the unopened Murphy Street.

If the Council wishes to proceed with these street closings, Council would need to adopt a Resolution of Intent setting a public hearing for the November Council meeting, and direct the Clerk to properly advertise and notice the same, all in accordance with N.C.G.S. 160A-299.

Upon motion by Councilman Fleming, seconded by Councilman Simmons, and carried unanimously, the Council adopted a Resolution of Intent (Resolution #16-27) to Permanently Close and Abandon unopened portions of Murphy Street, McEntire Avenue, and an un-named street connecting Murphy Street and Carbondale Lane, and to set a public hearing for Monday, November 7, 2016 at 6:15 PM in the City Hall Council Chambers to consider this action.

3. Consideration of Community House Renovation Project – Phase II

The Assistant City Manager asked Sharon Jablonski to explain Phase II of the Community House Renovation Project.

Mrs. Jablonski stated that on September 26, 2016 the City Council held a workshop to receive information regarding the Phase II renovations of the Morganton Community House. In 2015, the City Council appropriated funds to secure construction drawings for the final phase of renovations to the Community House. Patti Glazer of Glazer Architectural, PA in Asheville provided an update of construction drawings. Patti gave a brief overview of infrastructure needs in the building – describing needs for update of outdated systems, needs for code compliance and improvements for accessibility and handicapped access.

Sharon Jablonski presented financial results from the last several years of operations. In the last five years, food sales have increased 15% and food costs have decreased 29%. Labor is the largest single cost of the operation. She described future opportunities for increased business at the Community House. The bottom line is that Community House operations are being subsidized by about $150,000/year which is an amount equal to about one-cent on the tax rate.

Three options for moving forward with Phase II renovations were presented with the costs being based on a professional estimator’s review of the construction drawings. The Renew the Tradition fundraising group committed to raising an additional $50,000 in private funding, making available $150,000 in private funding for future renovation.

Karen Duncan provided financing options for the project. Options are as follows:

15 year, bank qualified borrowing at a 3.00% interest rate
Option 1 - $1,396,134.45
Annual debt payments of $117,000
Option 2 - $1,176,261.3
Annual debt payments of $98,500
Option 3 - $909,211.65
Annual debt payments of $76,200
One cent on the tax rate = $157,041

These prices are estimates. Final bids may be lower or higher.

She encouraged Council to consider financing this project in 2016 to receive a bank qualified borrowing. This type of borrowing allows the City to secure the lowest interest rate possible. The actual interest rate will be determined and locked in at actual time the bid is awarded. Option 3 is not really doable as there would be no practical way to store equipment needed for operations.
At the conclusion of the workshop, several citizens asked the Council to support the project and move forward. A letter of support from Jan Richardson, co-chair of the Renew the Tradition Committee is included in your packet.

The Assistant City Manager stated this item is consideration of moving forward with Community House renovations, financing the renovations with the approval of the Local Government Commission and agreeing to the scope of renovations.

It is important to note that the construction time on the renovation is estimated to be 6 to 9 months. The first debt payment would be due in fiscal year 2017/2018. Debt payments would be budgeted as part of the CIP. Therefore, no direct increase in the tax rate is proposed due to this project.

If the decision is to move forward, there will be a public hearing on the borrowing in November 2016 and the final construction and financing bids would be presented for Council approval and acceptance at a future Council meeting.

Sharon also stated that the Community House served over 21,000 people this last year.

Mayor Thompson asked if the financing was for 15 years at 3% for Option 1. He asked for a member of the Pilot Club to speak about the project.

Jan Richardson of the Pilot Club of Morganton thanked the Mayor and Council for their support for Phase I of the project and asked for their support in completing all of Phase II of the renovation project for the Community House.

Councilman Fleming stated this project was in the capital budget and that no new tax increase would be required for this project.

Councilman Simmons said that he had talked to many people this week and that they were under the impression that he was opposed to the renovations at the Community House. Mr. Simmons stated that he wasn’t opposed, just that they needed to take a long hard look at the project and make sure that making the renovations would not require a raise in taxes to complete.

Councilman Cantrell said that the project would go through the budgeting process and that the money would be well spent.

Upon motion by Councilman Cantrell, seconded by Councilman Fleming, and carried unanimously, the Council adopted a motion to approve the bidding of Phase II renovations of the Morganton Community House as described in Option 1, which is renovation of upstairs and downstairs.

Upon motion by Mayor Ronnie Thompson, seconded by Councilman Cantrell, and carried unanimously, the Council adopted a motion to authorize staff to make application to the Local Government Commission to finance the project using installment purchase proceeds as allowed in G.S. 160A-20.

4. Appointments to Boards and Commissions

a) Board of Adjustment

There is one vacancy on this board due to a resignation. As stated at the September 2016 Council Meeting, Patricia Williams has resigned from the Board of Adjustment.

The following have expressed interest in being considered to complete Ms. Williams term which will expire June 2017.

Susan Shelor, Richard Garrison, and Mark Barrier.

Upon motion by Councilman Cantrell, seconded by Councilman Fleming, and carried unanimously, the Council appointed Susan Shelor to the Board of Adjustment for a term to expire on June 30, 2017.

b) Human Relations Commission

Student representatives to the Human Relations Commission are in place for a one-year period, mostly following the school year. With the on-set of the new school year, a new representative needs to be appointed.

It has been recommended that Marianna Vitrone of Freedom High School be appointed to the Human Relations Commission

This is a Mayoral appointment. The Mayor appointed Marianna Vitrone to the HRC.

XII. Other Items from City Manager and City Council Not on Agenda – There were no additional items.

XIII. Reports – Reports were distributed for information.

XIV. Adjournment – The meeting was adjourned at 6:51 p.m.

Preparation of Minutes. These minutes were prepared by Carolyn Richardson, Paralegal, acting as recording secretary. Copies of all resolutions, ordinances and orders referenced in these minutes are intended to be incorporated into these minutes as if fully set forth herein. Prior to including them into the official minute book, the minutes have been read and approved by the City Manager and the City Attorney, then distributed to each member of the City Council for further review and final approval, at a subsequent Council Meeting.

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